Grant Analyst

Website Operations

Title:                   Grant Analyst
Reports to:         Director of Operations   
Classification:     Part Time
Hours:                20-25 hours per week
Start Date:          As soon as possible
Deadline:            March 20, 2024
Location:             Halifax, NS

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

Why work for the YWCA

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply

Even if you don’t have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you.  Take a chance and apply.  Tell us how you can make a difference through your YWCA.

Position Overview

The Grant Analyst will manage multiple funding agreements from a variety of sponsoring Federal, Provincial and local government and private agencies. The Grant Analyst will need to possess strong communications skills to work with managers to build their program budgets and understand their impact on and align with organizational, financial, and program goals. Their ability to prepare fiscal year forecasts, based on budget to actual variances will enable management to make short and long term financial decisions. Strong spreadsheet skills will also be necessary for scenario planning and budget creation. This newly created integral position, reporting jointly to the Controller jointly and the Director of Operations, is necessary for the YWCA Halifax to proactively pursue and achieve short and long term strategic financial and mission goals.

Qualifications and Requirements:

  • Post secondary education in accounting, finance, or non-profit management.
  • Experience with multiple government grants and funding agreements is necessary.
  • Understanding of and experience with non-profit business model
  • Experience with both indirect and direct expense allocations to grants and funding agreements
  • Strong organizational skills, attention to transactional detail, and ability to organize, prioritize, multi- task and meet deadlines.
  • Ability to work in a collaborative team environment.
  • Experience with organizational auditors a plus.
  • Excellent interpersonal skills
  • Familiarity with GCOS and reporting software a plus.
  • Strong Excel skills to build budgets, prepare variance reports, forecasts, as well as scenario planning.
  • Ability to ask questions related to understanding budgets as well as understanding variances.
  • Excellent analytical, verbal, and written communication skills are required to effectively communicate financial information.

Essential Duties of Position:

  • Development of Grant and Funder Budgets and Forecasts – Work with directors and program managers to build and monitor grant and funder budgets. Responsible for creating and updating forecasts, preparing, and reviewing budget vs actual variances, identifying red flags as to overspending or underspending as well as completing budget modifications as needed. Develop time allocation plans for assigned grants and funding agreements as well as participate in year-end close – out of grants and funding agreements in preparation for the annual audit.
  • Prepare and submit financial reports for grants and funding agreements on a timely basis. Ensure all relevant transactions and allocations are accurate and recorded on a timely basis.
  • Operational and Compliance Reporting – Understanding of grants and funding agreements enables Grant Analyst to ensure expenditures comply with agency and donor guidelines, appropriate GAAP standards, as well as regulatory requirements. Maintain systems of internal controls and safeguards as well as identify efficient technologies that streamline information gathering and compliance processes.
  • Prepare and review monthly budget variance reports for review by Director of Operations and Controller, Program Managers, and program staff.
  • Build relationships with finance and program staff to ensure coding process is effective, accurate, and timely. Training and educational efforts are necessary to ensure transactional integrity of revenues and expenses.
  • Work with Fund Development department to reconcile restricted and unrestricted revenues on a monthly basis and assist with Fund Development reporting.
  • Work with Controller to prepare organizational budgets and forecasts for presentation to Finance Committee and Board.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.


If interested, please send your cover letter and resume in one document to
Subject Line: Grant Analyst

To apply for this job email your details to