Administrative Coordinator- Community Programs

EMPLOYMENT OPPORTUNITY

Title: Administrative Coordinator- Community Programs

Classification: Full Time, Salary

Hours: 37.5 hrs/ week, Monday-Friday (with occasional weekend hours)

Location: Halifax, NS, Option for some work from home after 3 months, minimum 3 days in person

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

Why work for the YWCA

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply

Even if you don’t have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you.  Take a chance and apply.  Tell us how you can make a difference through your YWCA.

General Summary and Competencies:

The Administrative Coordinator- Community Programs, works collaboratively with other team members to ensure that the YWCA Halifax programs and supports are as successful as possible. There are 5 divisions in Community Programs- Employment, Entrepreneurship, Youth, Newcomer Supports, and Physical Activity that this position will engage with, primarily through supporting Team Leads and the Manager of Community Programs. Tasks will be varied and diverse, as the programs are and the successful candidate will require skills in multi-tasking, problem solving and strong communication. The Administrative Coordinator provides confidential, strategic and operational support by planning, organizing and performing a variety of administrative tasks and work projects. These tasks may require independent judgement and time management skills in prioritizing multiple demands and completion of tasks within tight deadlines.

Qualifications and Requirements

• Degree or diploma in Business Administration, Public Relations, Community Navigation related field of study or equivalent experience.
• Understanding of finance and accounting would be an asset
• Understanding of Program or Project work would be an asset
• Experience and skills in Canva or other design programs an asset
• To be able to work effectively as a team member and maintain an open, communicative, and supportive working environment.
• Independent judgement and time management skills
• Effective interpersonal, and organization skills, high level of computer literacy, ability to maintain collaborative partnerships, internal and external to the organization.

Essential Duties of the Position

Program Support

• Program promotion
• Participant registration and intake
• Ensuring reporting and evaluation data is collected and stored confidentially
• Update and organize program files and folders in online drives
• Event planning and community engagement
• Other tasks as delegated by Program Team Leads and Manager

 Program Manager and Team Lead Support

• Prepares and distributes meeting documents
• Research best practice, tools and resources for programs and content
• Collects information and data from programs to support development and design
• Regular social media and website updates
• Support staff hiring and onboarding
• Other tasks as delegated by Manager

General Admin Duties

• Orders or sources supplies as needed
• Communicate via email with internal and external stakeholders
• Maintains accurate files electronically and in hardcopy to ensure responsible administrative records.

• Assumes other duties as assigned within the scope of their role.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

If interested, please send your cover letter and resume in one document humanresources@ywcahalifax.com by January 22^nd, 2025, with the Subject Line: Administrative Coordinator- Community Programs.